Terms and Conditions of the Exhibitor Agreement
IMPORTANT–PLEASE READ: Space is offered on a first come, first serve basis and will only be reserved upon our receipt of this registration form. Registration will be finalized once payment and appropriate certificate of insurance have been received. Each space will be approximately 10’x10’ ground space. Larger spaces, tent, table, chairs and electricity may be available at an additional cost. DEADLINE: Registration must be received by August 27, 2019 to have tents and electric service and be included in any printed materials. Registration received after this date will only be guaranteed 10’x10’ ground space. Space assignment will be at the sole discretion of The Woodlands Pride, Inc. and will be provided at event load In. All participating organizations must be registered and complete all registration requirements. Organizations, groups or individuals that are not registered will be asked to leave the event.
CANCELLATION POLICY: Due to the nature of the event, registration is non-refundable.
PHOTO AND VIDEO RELEASE: By attending, you hereby grant The Woodlands Pride, Inc., its representatives, volunteers, agents, and employees the right to take photographs and multimedia of you and your property in relation to the 2019 Pride Festival. You also authorize The Woodlands Pride, Inc. to use such images, with or without your name, for any lawful purpose including but not limited to publicity, editorial coverage, print advertising, and web content.
EVENT HOURS: Load In: 7:00 am – 10:00 a.m. Event: 10:00 a.m. – 5:00 p.m. Load Out: 5:00 p.m. to 6:00 p.m. Exhibitors are expected to attend the event for the full event hours.
EXHIBITOR INSURANCE / HOLD HARMLESS CLAUSE / REQUIREMENTS Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, save and hold harmless The Woodlands Pride, Inc., its affiliates, members, employees and agents, Town Green Park, and The Woodlands Township against all claims, losses and damages to persons or property, governmental charges or fines and attorney fees arising out of or cause by exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or part thereof, excluding any such liability caused by the sole negligence or concurrent comparative negligence of The Woodlands Pride, Inc. its affiliates, members, volunteers, employees and agents. In addition, exhibitor acknowledges that The Woodlands Pride, Inc., Town Green Park, and The Woodlands Township do not maintain insurance covering exhibitors’ property or potential liabilities and that it is the sole responsibility of the exhibitor to obtain business interruption insurance, property damage insurance and liability insurance covering such losses by exhibitor. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of comprehensive general liability insurance and contractual liability insurance. Insurance insuring and specifically referring to contractual liability set forth in the foregoing paragraphs hereof, in an amount not less than $1,000,000.00 combined single limit for personal injury and property damage, $1,000,000 general liability per occurrence, $2,000,000 product-completed operations, $2,000,000 general aggregate. The Woodlands Pride, Inc., Town Green Park, and The Woodlands Township shall be included in such policies as additionally named insureds for this festival only and exhibitor must provide a Certificate of Insurance evidencing this no later than August 15, 2019. Exhibitors serving food must be in compliance with any and all food service requirements and regulations.
ACCEPTANCE: Exhibitor has read the terms and conditions of event registration/exhibition and understands that any request for changes to this registration must be provided to The Woodlands Pride, Inc. in writing and may result in changes on registration cost and will not be made until accepted by The Woodlands Pride, Inc.
AUTHORIZATION: By the signature below, the individual signing represents that they have been authorized to execute this registration on behalf of the Exhibitor, and that they have read, fully understands and agrees to the Terms and Conditions of the registration